Xyzios Guide
Every board, what it tells you, and what to do about it.
Xyzios reads your booking platform overnight and lays the studio out as boards. These are the guides to them, the same ones inside the app, with pictures from the Demo Studio so you can see each screen before you open it.
Start here
- How Xyzios worksThe one idea behind every board. Xyzios proposes, you approve, the Ledger proves it.
- Roles and accessWhat each role can open, who can approve, and how an owner shapes access in Settings.
- LocationsThe location switcher, what a site’s stage means, and how a Location Manager’s view is fenced.
- HelpWhere the guides live, how to search them, and how to get an answer when a guide does not cover it.
Day to day
- OverviewThe whole studio on one screen: this month’s money and members, what needs you today, and a door to every department.Pictures
- My DeskYour queue: approvals waiting on a decision, your own to-dos, and the items your AI team has lined up for you.Pictures
- Front DeskToday’s classes, who is booked into them, and the one thing worth saying to each person while they are in front of you.
- Sales DeskPace against this month’s sales goals and today’s call sheets, listed in the order the opportunity dies.Pictures
- MembersFind any member by name or email and open their whole story: status, visits, payments, alerts and what your AI team has done for them.Pictures
- At RiskEvery member whose rhythm has slipped, scored nightly, with who has already been contacted and what to do next; plus the Activity report, which lists inactive paying members over any window.
- ApprovalsEvery member-facing action your AI team wants to take, waiting for a yes, an edit or a no from a person.Pictures
- Ask XyziA conversation with your studio’s own numbers: ask, get an answer that names its source, save it as a report, or turn it into a proposal.Pictures
- PresaleFounding sales, pace to the goal and the launch calendar for a location that has not opened its doors yet.
Departments
- MarketingWhat each channel costs per lead and per purchase, whether the ads are healthy, and how people find you.Pictures
- SalesLeads in, intros open, members out and the revenue they bring, for the company or one location, over the window you pick.Pictures
- FinanceSales from the booking platform, live, and the books by closed month, over one window, for the company or one location.Pictures
- OperationsDid classes run and did people show: coverage, cancellations, no-shows, what a class earns, and the rosters nobody checked in.Pictures
- DataRetention, churn, member value and the revenue projection: do members stay, and what is each one worth.Pictures
- TeamWhat shape the teaching team is in: who is active, how exposed the schedule is, what it costs, and who carries the load.Pictures
- ProgrammingClass fill by slot, format and hour, the schedule mix, and the workshops coming up, for the company or one site.Pictures
- ExpansionThe next location: countdown, pre-sale progress, member growth by studio, the launch milestones and the expansion model.Pictures
Tools
- KPIsEvery location against its goal on one screen, with the dollars per day still needed to hit it.Pictures
- TargetsYour revenue plan for the year against what came in, by location and month, and where the goals are set.Pictures
- CompareAny set of your locations side by side, with counts that add up and rates recomputed rather than averaged.Pictures
- ScorecardYour Growth score and Leak score out of 100, the setup steps still open, and the money flagged at risk.Pictures
- RecapThe monthly numbers a coaching call asks for, against the period before and a year ago, with nothing typed in.Pictures
- Custom BoardThe sessions your class metrics leave out, such as sauna, plunge or private training, counted as sessions used and what they sold.Pictures
- Recovered RevenueThe ledger of what your AI team’s approved actions verifiably earned, entry by entry, with the ones that earned nothing shown too.Pictures
- DocumentsEvery dated document the AI employees have written, plus saved Xyzi answers, filed by department and pinnable.Pictures
- ClassificationTell Xyzios what your products and classes are: what counts as a member, as recurring revenue, as a first visit and as a class.
Manage
- KnowledgeThe Studio Brief, business links and library documents your AI team reads before it answers or writes anything.
- ConnectionsWhat feeds your boards, whether each feed is healthy, and how to connect, reconnect or disconnect a source.Pictures
- SettingsWhat this studio has told Xyzios about itself: adjustable numbers, goals, features, expense rules, Front Desk sections, your team and who opens what.Pictures